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Microsoft Teams: Creating and Using Collaborative Teams at UCL

Updated Jul 22, 2021

With your Office365 license, you have the ability to create and join Teams for various forms of collaboration. Before creating collaborative teams, it is recommended that you read the applicable Guidelines for Teams at UCL. gældende retningslinjer for Teams på UCL.

How to create a collaboration team

Employees

Teams are applied for via the menu item "Workplace", which you will find on the left side after you have opened the Teams client.

1. Click on "Workplace"

2. Then click on "Create Team"

A form will now open in your browser where you must specify the purpose, name and description of the team. This form is in Danish but you are welcome to fill it out in English

Purpose

It is important that you choose the right purpose for your team as it has an impact on whether you have the opportunity to invite guests into the team who are not employed at UCL.

  1. Department team: Used for Internal collaboration in a department. It is not possible to invite guests outside UCL here.
  2. Teaching planning: Used specifically for planning teaching activities. The template for this Team can be continuously adjusted to best suit this specific task.
  3. Project communication with guest access: Used for collaboration on projects where it is necessary to invite people into the Team who are not employed at UCL.
  4. Project communication: Used for collaboration on projects where it is only necessary to invite people into the Team employed at UCL.
  5. External collaboration: Used for the primary purpose of collaborating with persons who are not employed by UCL.
  6. Facilitation of networks: Used to make a network platform available to customers in continuing and further education.
Description of the Team

It is not a requirement that you make a description of the Team, but it can be a good idea so that the people you invite in quickly can see why they are part of your team.

Complete your application by clicking: "Send"

After a few minutes, your Team will be created and you can find it in the menu item: "Teams" in the left bar.

Students

Teams are ordered via the menu item "Workplace", which you will find on the left side after you have opened the Teams client.

1. Click "Workplace"

2. Then click on "Create Team"

A form will now open in your browser where you must enter a name and a description of the team.

Complete your application by clicking on: "Send"

After a few minutes, your Team will be created and you can find it in the menu item: "Teams" in the left bar.

How to use a collaboration team

Employees

To get started with customizing your team, find the customization menu. Go to your team and click on the 3 horizontal dots to the right of the name of your team.

You now have the opportunity to make a number of general adjustments for your team. This guide focuses on adding members and creating channels.

Add members

Members are added by clicking on: "Add member". You will be able to continuously add and remove members, so it does not matter if you forget someone the first time.

Find your colleagues by typing their names and clicking on them when they show up. Then click on: "Send request "

Change roles

All members of the team have a role and each of them has different permissions.

Owners

Team owners manage certain settings for the team. They add and remove members, add guests, change team settings, and take care of administrative tasks. There may be several owners in a team.

Members

Members are people of the team. They talk to other team members in conversations. They can view and usually upload and modify files. They also carry out the usual forms of cooperation that the team owners have allowed.

Use of channels

Channels can be dedicated to a specific topic, department or project. All teams basically have a channel called: General.

For example, the team: Guides have the channels:

  • Generel
  • Test

It is in channels that the work takes place - where you have text, audio and video conversations, which are open to the whole team, where you share files and where apps can be added..

Students

To get started with customizing your team, find the customization menu. Go to your team and click on the 3 horizontal dots to the right of the name of your team.

You now have the opportunity to make a number of general adjustments for your team. This guide focuses on adding members and creating channels.

Add members

Members are added by clicking on: "Add member". You will be able to continuously add and remove members, so it does not matter if you forget someone the first time.

Find your colleagues by typing their names and clicking on them when they show up. Then click on: "Send request "

Change roles

All members of the team have a role and each of them has different permissions.

Owners

Team owners manage certain settings for the team. They add and remove members, add guests, change team settings, and take care of administrative tasks. There may be several owners in a team.

Members

Members are people of the team. They talk to other team members in conversations. They can view and usually upload and modify files. They also carry out the usual forms of cooperation that the team owners have allowed.

Use of channels

Channels can be dedicated to a specific topic, department or project. All teams basically have a channel called: General.

For example, the team: Guides have the channels:

  • Generel
  • Test

It is in channels that the work takes place - where you have text, audio and video conversations, which are open to the whole team, where you share files and where apps can be added..

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